How to Select Work-Related Travel Accommodations

When an employee needs job travel, it is the employee who is responsible for finding accommodations for the travel. Even when driving is not required for the job, the employee needs to find transportation for the job, such as different means of transportation if driving is not a required function of the job. For instance, an employee must consider alternate means of transportation for an individual who cannot drive because of neurological issues; the key role is completing the job, not transporting oneself. Similarly, an employee may be away from their home or office for an extended period of time, such as several days or weeks, they may need special accommodations, including hotel rooms, rental homes, or personal rental vehicles. It is also up to the employee to find transportation for themselves if they are too far away from the nearest airport, train station, or other means of public transportation.

There are many different options available to an employee when traveling off-the-job, as well as at home. If an employer does not require the employee to report to work, they may consider providing the necessary accommodations for travel. An employee may need to provide specific instructions to the hotel or rental car agency concerning their special needs, such as a wheelchair or a scooter to access their room. If the employer requires an employee to report to work, the employer has the responsibility to provide any necessary accommodations for traveling, such as hotel accommodations and rental cars.

However, sometimes employers require their employees to report in-person to work. In this situation, the hotel or rental car company should provide you with an accommodation close to the hotel or rental car depot. Also, when traveling to a city that is unfamiliar to you, or in which you do not know the local people, it is important that you find a hotel or rental car that caters to your needs, so you can get to work and can enjoy your stay. Your employer may require you to provide a temporary job description so that the hotel knows what you will be needing while you are in town.

Some employers offer in-house meal services or even a cafeteria on site. While you may not be able to bring your own lunch, it is still possible to have your meals provided for you and your co-workers. Again, if you are required to report in, your employer should provide you with a temporary job description so that you know what you will be doing at your job and what accommodations you will need. You may also be able to upgrade your job status from first class to business class for a limited period of time. If you are traveling off-site to an unfamiliar city, you should find out whether there are public transportation options nearby so that you don’t have to waste time driving all over town to get to the nearest Starbucks or McDonald’s.

Another thing to consider is whether your accommodations are included in your on-the-job traveling arrangements or are you sharing them with another employee. A lot of hotels and resorts offer suites or town homes that can fit several workers, but you may need to share these with another person as well. In this case, you will need to find accommodations that meet your needs and provide good transportation to and from the facility. This will allow you to arrive on time and contribute to the overall productivity of your team.

When you are choosing your on-the-job travel accommodations, keep in mind the needs of your co-workers. Are they going to need the same type of accommodations that you do? What are their usual commute to the office and what is the average cost of gas in the area? It is always best to find accommodations that accommodate all of your coworkers. Also, try to find a hotel or resort that has ample parking for everyone so that you can arrive on time and not be concerned about having to pay for parking all day.